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Upon Arrival Checklist

Prior to Orientation

  • Complete any paperwork related to your appointment, i.e. transcripts sent to Faculty Affairs, Martin Hall Room 239: P.O. Box 43589, Lafayette, LA 70504.
  • Go to Human Resources Office in Martin Hall Room 170 and fill out a Personnel Packet.
  • Upon completion of Personnel Packet complete the following in order:
    • Go to Cajun Card Services in the Student Union (across from Information Desk) to obtain a UL Lafayette Cajun Card ID.
    • Go to Parking and Transit Office in Oliver Tower Suite 100 to secure a parking permit¬– requires letter from department head specifying parking zone, valid driver’s license, automobile registration, and proof of insurance.
    • Go to the IT Help Desk in Stephens Hall Room 201 to set up a UCS e-mail account; note you must first have a UL Lafayette Cajun Card ID.
    • Bring key request form for office keys to Facility Management in Parker Hall and pay key deposit (requires Department Head signature) to obtain keys to the office, lab and building.  Understand rules regarding building access after business hours and on weekends.
  • Complete any to-dos from the pre-arrival checklist prior to attending orientation.

At Orientation

  • Attend New Faculty and Staff Orientation to learn about the University, policies, services, benefits, teaching and research resources, and discuss relevant topics.
  • Select health care provider by date determined by Human Resource Office for coverage to be effective September 1.
  • Select retirement plan within sixty days of appointment at Human Resource Office.

Know Your Department

  • Set up a time to meet with the Department Head in your department to familiarize yourself with the processes and expectations related to students and courses, research and scholarship.
  • Understand the protocols regarding getting administrative support: who to call; for what purpose; where to direct questions when you are not sure.
  • Ensure you have access to your courses in the learning management system Moodle.
  • For information regarding your departmental mailbox, long-distance phone charges/practices, copying practices, office location, equipment and supplies, grade books, etc., see your department head and/or administrative assistant.
  • Get on department, school and group mailing lists.
  • Provide local address and phone number to department administrative assistant.

To Do's Across Campus

  • Set up your voicemail. Record the greeting for your voice mail (see Blue Key phone book instructions).
  • Register your portable devices for campus Wi-Fi.
  • Attend driver safety class (obtain a copy of the CD-ROM-based Driver Safety Course from your department head).

Familiarize Yourself With Campus

  • Familiarize yourself with campus activities: calendars, arts and entertainment, athletics and recreation, dining on campus and the University Bookstore.
  • If you haven't done so already, take a campus tour!


  • Reserve library carrel at Dupré Library.
  • Buy athletic tickets at Cajundome Ticket Office (faculty and staff season tickets are half price).
  • Sign up for intramurals and/or use of the health & recreation facilities at Bourgeois Hall (requires UL Lafayette ID).
  • Rent P. O. Box at postal Contract Station in Bittle Hall if a personal on-campus box is desired.
  • Open Credit Union account at UL Lafayette Federal Credit Union office on McKinley Street.

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